Task management apps are a great help in managing our valuable time. This is a great treasure that is not always easy to manage in the fast-paced era we live in. Particularly when the new hybrid work culture presents additional challenges. This management encompasses several aspects and approaches. For example, technology helps us. In addition, the software we have selected includes planning and allocation features. And tracking tools. Surely, with them, we will be able to organize ourselves better to take advantage of our valuable time at a professional or personal level.
The best task management applications
This type of software has been around forever. In recent years, however, a number of additional solutions have been developed that have become an integral part of the workplace. Much has had to do with the pandemic of the coronavirus. And the rise of remote working and its challenges at all levels. However, its objectives have not changed since we were using paper agendas. That is, for individuals and teams to achieve their individual and collective goals.
Effective management will help us reach new levels of productivity as deadlines and objectives are defined. It also allows tasks to be prioritized. Similarly, deadlines are set and time is managed at all stages. The following applications are just an example of the large number of existing solutions.
A basic option to start with is Google’s electronic agenda and calendar. It allows synchronizing it with the contacts of the Gmail email client. Therefore, we will be able to invite them and share events. It allows you to quickly schedule meetings and events. It is also possible to receive reminders about upcoming activities. You can share agendas very easily. Even in read-only or full control modes, as well as creating multiple calendars for joint use with a team.
Its interface is as simple and easy to use as other Google products. In addition, it has different views such as weekly, monthly, and agenda. It supports the CalDAV protocol, which allows synchronizing calendars with third-party calendars. It is available for free for any PC using calendar.google.com in a web browser. Furthermore, it can also be accessed from the application menu from other Google applications. It has dedicated apps on iOS and Android.
Creating a weekly schedule is a good start to managing your time. Actually, productivity rules are quite useful. In this sense, Week Plan has two distinct sections for tasks and goals. If you click on any day of the week, you can add a new task. Additionally, it is possible to set its priority as important or urgent. It also has a priority planner that helps to identify HIT (high impact tasks).
In addition to the weekly plan, Week Plan also offers monthly plans, a daily agenda and a function called ‘Life Planner’. This modality seeks to plan rest times with families and friends. Its action plan understands that personal goals are as important as professional ones. There are three plans available, one free as a trial and other paid plans that offer additional features such as sub-tasks, analytics, SMS integration or Google Calendar.
Project management applications are other good tools to organize your time. Trello is one of the most valued. Indeed, it allows you to organize the tasks of a work team, a professional. It can also be used for personal or family use. We are talking about a simple and powerful tool. In fact, it is enough to create a board to add lists with cards, dragging and dropping between them to update the project in real time. Its organization is extremely visual, and you can see a whole project by looking at the board.
It allows you to post comments or upload files from a local computer. It is also accessible from cloud services to easily manage small to large projects. Likewise, it has both paid and free versions. There are also online versions from a browser and desktop clients for Windows and Mac. These versions provide features such as keyboard shortcuts, desktop notifications, the ability to set priority tables and others.
A useful application for calendar organization and integration. It also has the look and feel of Gmail. It also includes repetitive tasks, partial tasks, sharing, collaboration, comments, tags, and prioritization. If you use a lot of Google tools, it is a good option to take advantage of them. Especially if you are a regular user of the Workspace suite. The basic features of the application are available free of charge. However, although it has personal and business plans.
A time tracking tool including project creation. In addition to client and team management. Including various workspaces and reporting tools. To start tracking an activity, simply click on the timer. Then assign a name to the task and click on the action button. You can also add tags for better organization.
Toggl offers integration with other applications, such as Basecamp, Asana, and GitHub. It also has Web access and mobile apps. It offers a free version as well as a paid version with additional options.
Focused for use by small teams that need to concentrate on shorter tasks. We are talking about an all-in-one collaboration platform. It also includes a built-in task manager that also has its own chat system and supports video conferencing. The application allows you to convert messages into tasks. These can then be assigned to any team member, and filtered by status, dates, and people.
Allows to discuss any task in a related flow with relevant team members in separate conversations. Additionally, they can be presented as a Kanban board or as a task list. Very easy to set up and assign, it also offers integration with third-party applications. A free plan for small and medium-sized companies and a paid enterprise plan are available.
Another good project and task management tool. With it, we can plan, track and assign tasks to team members. It has added CRM and chat features, allows you to create custom reports, and offers advanced search and reporting on workload and performance. It has a powerful interface, yet simple to view between multiple views with list, calendar, dashboards, and timeline.
This is how we end this list of task management apps. Bye!